During a heat wave, the contractor who answers first gets the call. We build the GoHighLevel pipeline and landing pages that respond to every HVAC lead the moment it arrives: instant SMS, missed call text-back, and a self-scheduling booking page, with each lead tracked to the ad or search that produced it, so peak season doesn't swamp your office.
Funnels & CRM for HVAC companies is a GoHighLevel setup built around three lead types: emergency repairs, system replacements, and maintenance plans. Each gets its own landing page and pipeline stage, an instant text reply, and a booking link, so a no-cool call is answered in minutes.
HVAC lead volume spikes twice a year — summer cooling failures and winter heating failures — and goes quiet in between. A generic CRM setup breaks exactly when you need it most.
One heat wave or cold snap can triple your call volume overnight. When your phones are jammed, the homeowner without AC is already calling the next contractor.
Every unanswered call from a tech on a job site is a homeowner who calls the next HVAC company on the list instead of waiting for a callback.
A same-day AC repair lead and a multi-week system-replacement lead want different information and move at different speeds. One homepage form serves neither well.
Without an automated pipeline stage for maintenance-plan customers, seasonal tune-up reminders and renewal opportunities get missed year after year.
A completed install or repair is the best time to ask for a review, yet most HVAC companies never send one. A request tied to job completion, including maintenance visits, keeps reviews coming in the off-season.
If every lead lands in one bucket, you can't tell whether Google Ads, Meta Ads, or Local SEO produced your highest-value replacements, so spend follows guesses instead of booked installs.
Every stage is configured for emergency repair, replacement, and maintenance-plan demand, not lifted from a generic GoHighLevel template.
Separate, conversion-optimized pages for emergency repair, system replacement, and maintenance plans — each feeding the same GoHighLevel pipeline with the context that page captured.
A text goes out within seconds of a form submission. A call your dispatcher can't pick up triggers a text-back, so the homeowner is answered while the AC is still down.
Leads book their own repair window or replacement estimate into your calendar, with confirmation and reminder texts that cut no-shows without adding dispatch work.
Custom GoHighLevel pipeline stages that separate fast-moving emergency repairs from longer-cycle system replacements and recurring maintenance-plan customers.
An automated SMS review request fires the moment a job is marked complete in the CRM — including maintenance visits, which most HVAC companies never trigger a review request from.
Every lead is tagged from first click to closed job, split by emergency, replacement, and maintenance, so you see which channel is producing your best HVAC jobs, not just your cheapest leads.
See where your HVAC leads are slipping away today, in a free 20-minute audit.
A documented result from an HVAC client we actively manage — not a hypothetical projection.
This client came to us already running paid ads with a healthy top of funnel. The problem wasn't visible from the ads dashboard — it showed up when we pulled call-tracking and CRM timestamps and found a 4.2-hour average gap between a lead arriving and a human actually making contact.
The response-time and close-rate figures come directly from this client's own CRM and call-tracking data — achieved on the same ad spend as before, since the fix was operational, not a media budget increase.
A clear, structured build process — not a black-box template you're left to configure yourself.
We pull your call-tracking and CRM timestamps to measure your real lead-response time, not an assumption, and identify exactly where HVAC leads are going cold today.
We build dedicated landing pages for repair, replacement, and maintenance leads and configure GoHighLevel pipeline stages that match how your HVAC business actually closes jobs.
Instant SMS, missed call text-back, self-scheduling, and review requests go live on your existing phone number and dispatch calendar, ready for the next peak.
Weekly reporting splits booked jobs into emergency, replacement, and maintenance, so you see which channel is worth more budget.
“We didn't realize how much we were losing to slow follow-up until we saw the numbers. The instant text-back alone changed how many leads actually turned into booked jobs — and it works the same whether it's a quiet Tuesday or the middle of a heat wave.”
Honest answers to the questions HVAC business owners ask most — before they book a call.
The exact audit we run before taking on a new client — see where your site is leaking booked jobs.
Every lead that waits for a callback is a lead a competitor answers first. Book your free audit — we'll show you exactly what a fully automated HVAC pipeline would look like for your business.
No commitment required · 20-minute audit call · HVAC-specific analysis
